Privacy & Policy

Privacy Policy

Evolution Sports Academy (ESA)

Operated by Universal Sport, Sharjah, UAE

Last Updated: 2nd August 2025



1. Introduction

This Privacy Policy explains how Evolution Sports Academy (ESA), operated by Universal Sport, collects, uses, stores, and protects your personal information in compliance with UAE federal laws, the Sharjah Sports Council requirements, and where applicable, international best practices including the General Data Protection Regulation (GDPR).

By engaging with ESA through registration, website, app, or any other service, you agree to the collection and use of information in accordance with this Policy.


2. Who We Are

Evolution Sports Academy is a sports training institution registered under the trade license of Universal Sport in Sharjah, UAE. We offer youth training programs, camps, competitions, and educational sports events.

  • Legal Entity: Universal Sport
  • Registered Emirate: Sharjah, United Arab Emirates
  • Website: www.evolutionsports.academy
  • Contact: info@evolutionsports.academy

3. Information We Collect

We collect and process the following categories of personal data:

a. Personal Information (from Parents/Guardians)

  • Full name
  • Email address
  • Phone number (mobile and WhatsApp)
  • Nationality and Emirates ID (if required for compliance)
  • Home address

b. Athlete Information (Minors)

  • Full name
  • Date of birth and age
  • Gender
  • Health conditions, allergies, or medical disclosures
  • Performance data (training attendance, match statistics, evaluation)

c. Digital/Usage Information

  • IP address, browser/device type
  • Website usage and app interaction logs
  • Communication preferences and history
  • Social media interactions (when applicable)

4. How We Collect Your Data

  • Directly via online registration forms (CRM, app, website)
  • Paper registration forms or in-person sign-up
  • Communications via email, phone, WhatsApp, or social media
  • Attendance tracking systems and internal performance evaluation tools
  • Event registration or survey forms

5. Purpose of Data Collection

We collect data to:

  • Register and enroll your child in ESA programs
  • Maintain accurate athlete profiles
  • Provide safe, personalized coaching and medical support
  • Share updates about programs, schedules, competitions, and fees
  • Process payments, refunds, and registration documents
  • Improve service delivery and training effectiveness
  • Use athlete media (photos/videos) for marketing, only with consent
  • Comply with regulatory, legal, or medical requirements

6. Legal Basis for Processing

We process your data based on:

  • Consent (via registration forms, checkboxes, or written opt-in)
  • Contractual necessity (e.g., registering for a season or session)
  • Legal obligation (e.g., injury reporting or insurance documentation)
  • Legitimate interest (e.g., ensuring safety, operational communication)

7. Media and Marketing Consent

ESA may use photos, videos, or testimonials of Athletes for internal documentation, social media, or promotional materials.

  • You may opt-out during registration or by emailing us.
  • No sensitive data or health-related information will ever be disclosed publicly.

8. Data Retention

We retain your personal data only as long as necessary:

  • Athlete profiles: Retained for 3 academic years after last activity
  • Financial and legal documents: As required by UAE law
  • Marketing consent and media: Until revoked in writing
  • Analytics: Anonymous data may be retained for service improvement

9. Data Sharing and Disclosure

We may share your data with:

  • Coaching staff: For training and emergency planning
  • Health professionals: If needed during a medical event
  • Payment processors: For handling fees and refunds
  • Regulatory authorities: Upon official legal request
  • Technology partners: CRM or app providers under NDA/confidentiality

We do not sell, rent, or trade your data to any third party.


10. Children’s Privacy

We do not collect personal information from children directly. All data relating to Athletes under 18 is collected from their legal guardians. If you believe your child has submitted data without your consent, please contact us immediately for removal.


11. Data Security

We implement industry-standard security measures, including:

  • SSL-encrypted website and forms
  • Access-restricted CRM system
  • Secure data storage within UAE-hosted systems (unless otherwise notified)
  • Staff trained in data confidentiality and privacy

However, no system is 100% secure. We cannot guarantee absolute security against data breaches.


12. Your Rights

As a parent or guardian, you have the right to:

  • Access the data we hold about you and your child
  • Correct or update any inaccurate data
  • Withdraw consent for marketing or media usage
  • Request deletion of data after program completion (subject to legal obligations)
  • Lodge a complaint with the UAE Consumer Rights authority, if unresolved

To exercise your rights, contact: info@evolutionsports.academy


13. Cookies and Website Tracking

Our website may use cookies for:

  • Saving login or form session data
  • Improving site performance
  • Understanding visitor behavior (anonymously)

You can disable cookies through your browser settings.


14. External Links

Our website or communications may contain links to external websites. ESA is not responsible for the content, privacy, or security of those websites. Please review their privacy policies separately.


15. Policy Updates

ESA may update this Privacy Policy to reflect legal, technical, or operational changes. You will be notified through:

  • Email or WhatsApp (if you’re registered)
  • A notification banner on the website or app

The "Last Updated" date will always reflect the latest version.


16. Contact Us

For any data-related inquiries, complaints, or opt-out requests, please contact:

Evolution Sports Academy

Operated by Universal Sport, Sharjah

📧 Email: info@evolutionsports.academy